Track Every Dollar, Maximize Profits
Comprehensive expense tracking built for trucking businesses. Log expenses, attach receipts, categorize for taxes, and understand exactly where your money goes.
100% free during beta until November 1, 2026 • No credit card ever
Built-In Expense Categories
Pre-configured categories designed for trucking tax deductions
Complete Expense Management
Everything you need to track, categorize, and analyze your business expenses
Easy Expense Entry
Quick expense logging with date, amount, vendor, and category. Add expenses in seconds from desktop or mobile.
Receipt Attachments
Attach photos of receipts to any expense. Never lose a receipt again - everything stored securely in the cloud.
Smart Categorization
Pre-built trucking expense categories aligned with IRS deductions. Custom categories available for your unique needs.
Vehicle Assignment
Link expenses to specific trucks in your fleet. Track per-vehicle costs for true profitability analysis.
Spending Analytics
Visual breakdowns of spending by category, vehicle, and time period. Identify cost trends and savings opportunities.
Export for Taxes
Export expense reports by category and date range. Perfect for tax preparation and accountant review.
Your Financial Command Center
Get instant visibility into your business expenses:
- Expense Summary: Total expenses with period comparisons and trends
- Category Breakdown: Pie chart showing spending distribution by category
- Recent Expenses: Quick view of latest entries with edit access
- Monthly Trends: Track spending patterns over time
- Vehicle Costs: Per-truck expense totals for fleet management
Find Any Expense Instantly
Powerful search and filtering to find exactly what you need:
- Date Range Filters: Today, this week, this month, custom ranges
- Category Filters: View expenses by category or subcategory
- Vehicle Filters: See expenses for specific trucks
- Text Search: Search by vendor name, description, or notes
- Sort Options: Sort by date, amount, category, or vendor
Digital Receipt Management
Say goodbye to shoeboxes of receipts:
- Photo Upload: Snap receipt photos directly from your phone
- File Attachments: Upload PDF receipts and invoices
- Secure Storage: Cloud storage with automatic backup
- Easy Access: View attached receipts anytime from the expense record
- Audit Ready: Documentation ready for IRS audits
Organized Receipt Storage
All your receipts organized and accessible in one place:
- Visual Gallery: Browse all receipts in a visual grid view
- Quick Preview: Click any receipt to view full-size image
- Linked Expenses: Each receipt linked to its expense record
- Download Options: Download individual receipts or bulk export
- Tax Season Ready: All documentation organized for accountants
Connected to Your Business
Expense tracking that integrates with your other operations
Fuel Sync
Fuel purchases logged in the Fuel Tracker automatically create expense records. No double entry required.
Maintenance Link
Completed maintenance records from Fleet Management sync as expenses, keeping your costs and maintenance history connected.
QuickBooks Online Sync
Connect QuickBooks Online to push your tracked expenses straight into your books, so your accounting stays in sync automatically.
Profit Analysis
Dashboard shows expenses against revenue for true profit visibility. Know exactly how much you're making.
Built for the Way Truckers Work
Organized expenses mean less stress at tax time and a clearer picture of your business
Tax-Ready Records
Every receipt stored and categorized, so tax season is a quick export instead of a shoebox scramble.
Per-Truck Visibility
See exactly what each truck costs to run so you know which equipment is earning its keep.
No Double Entry
Fuel purchases and completed maintenance flow in automatically, and expenses sync to QuickBooks Online.
Expense Tracking FAQ
We include all standard trucking expense categories: Fuel, Maintenance, Insurance, Permits, Tolls, Meals, Lodging, Equipment, Parking, Scales, Communications, and more. You can also create custom categories for expenses unique to your operation.
Yes! You can attach photos or PDF files to any expense record. Simply upload from your device when creating the expense, or add attachments later. All files are stored securely in the cloud and accessible anytime.
When you log a fuel purchase in the Fuel Tracker, it automatically creates a corresponding expense record. The expense includes all the fuel entry details and is categorized as 'Fuel' automatically. This eliminates double entry and ensures your records match.
Absolutely! You can export expense reports as CSV files filtered by date range, category, or vehicle. The export includes all expense details plus receipt attachment links. Perfect for tax preparation or accountant review.
Yes. Our Driver app for iOS and Android lets drivers log expenses and snap receipt photos right from the road. Truck Command also works in any mobile browser, so you can add an expense from your phone in under 30 seconds.
Our categories are aligned with IRS deduction categories for trucking businesses. At tax time, you can export expenses by category to see exactly what you spent on fuel, maintenance, meals, etc. This makes filing easier and helps ensure you claim all legitimate deductions.
Have more questions about expense tracking?
Contact Our Support TeamStart Tracking Expenses Today
Take control of your business finances with organized, tax-ready expense tracking built for trucking.
100% free during beta until November 1, 2026 • No credit card ever
Related Features
Complete your financial management toolkit